Project management software

Realistic planning with resources, capacity and schedules

for project planning with limited resources, capacity planning across multiple projects and demand-based staff scheduling

Plan orders as reliable projects

With Rillsoft Project, you turn orders, offers and templates into structured project plans. Gantt charts, task dependencies, automatic scheduling, the critical path and buffer times help you plan schedules realistically and identify bottlenecks and schedule risks early.

Resource planning with a central resource pool

A well-maintained resource pool is the basis for reliable project planning. Capture capacities, qualifications, working times and availability centrally so several parallel projects can be evaluated against the same resource base.

Identify resource demand before assignment

Rillsoft supports planning based on required qualifications in tasks. This allows you to identify personnel demand before assigning specific employees and to evaluate resource bottlenecks across a project or project portfolio at an early stage.

Multi-project planning for parallel projects

Project portfolios combine multiple active projects by status, teams or other criteria. Rillsoft helps make resource conflicts and capacity conflicts visible across projects, manage dependencies and compare prioritization scenarios for realistic overall planning.

Capacity planning for reliable delivery dates

Capacity planning shows whether personnel demand can be covered by available capacity, qualifications, working times and the workload from parallel projects. Before assigning individual employees, you can check feasibility, identify overloads and take action in time.

Staff scheduling by demand and availability

With Rillsoft Project, you assign personnel resources to individual work steps flexibly and according to demand. Employee utilization reports help department managers detect overloads and shortages; team members keep a clear view of their planned work.

Project controlling with variance analysis

Progress, schedules, effort and costs can be compared with reference plans. Analyses of schedule, effort and cost deviations help you evaluate project developments and intervene before issues become critical.

Project Management Software for realistic planning under limited resources

Rillsoft Project is a specialized solution for multi-project resource planning and capacity planning in mid-sized industrial companies. It focuses on a question many project management tools do not answer in enough detail: Which projects are realistically feasible with the available employees, qualifications and machine capacities?

Since 2003, Rillsoft has been developing software for exactly this use case. The focus is on project planning, scheduling, resource planning, capacity planning, multi-project planning and project controlling, not on task communication or team chat. Rillsoft Project helps project managers, project planners, resource managers and PMO teams plan, simulate and control projects with dependencies, qualifications, capacities, costs and deadlines.

Rillsoft Project software for project planning, resource planning and capacity planning
Project planning, resource planning and capacity planning with Rillsoft Project

How does Rillsoft plan projects with Gantt charts and scheduling logic?

With Rillsoft Project, you create structured project plans, plan tasks in the Gantt chart and take task dependencies, the critical path and buffer times into account. Schedule changes and delays are evaluated in the context of resource demand, project logic and the overall project plan, not as isolated events.

How does resource planning work with qualifications and capacities?

A central resource pool represents capacities, working times and professional qualifications. This allows companies to identify early whether planned resource demand can be covered by available capacity. A key point is that capacity can be checked on the basis of required qualifications before specific employees are assigned. Named people are assigned shortly before execution, based on availability and qualification.

When is multi-project planning useful for parallel projects?

Many mid-sized and industrial companies work on several projects at the same time. These projects often use the same specialists, teams or machines. Rillsoft Project supports a cross-project view of resources, schedules and dependencies in the project portfolio. Resource conflicts, overloads and schedule risks can be identified before they affect delivery dates or project costs.

What does capacity planning contribute to reliable decisions?

Capacity planning shows whether available personnel resources and qualifications match the planned project workload. Companies can evaluate scenarios, set priorities and check the feasibility of several projects before commitments are made for dates, resources or project scope. Employees and machines follow the same planning logic.

How does Rillsoft support project controlling with target-actual comparison?

Multiple reference plans, progress data, effort and costs provide the basis for reliable project controlling. Schedule, effort and cost deviations are quantified, not only commented on. This helps teams actively control projects instead of only documenting them afterwards.

Rillsoft Project central resource pool for cross-project resource planning and capacity planning
Cross-project resource planning and capacity planning with a central resource pool

When is Rillsoft better suited than general project management tools?

Rillsoft Project is not a pure task manager and not a general collaboration platform. It complements or replaces tools in five categories when resource planning and multi-project planning become more important than task communication:

How is Rillsoft operated? Standalone, server or cloud

The Rillsoft platform consists of three components that can be combined depending on requirements:

  • Rillsoft Project - the central desktop client for project planning, resource planning, capacity analysis and schedule optimization. It can work with local project files in standalone mode without server infrastructure.
  • Rillsoft Integration Server - the on-premise platform for a central project database, multi-user operation, web interface, time tracking, vacation planning and document management.
  • Rillsoft Cloud - the Rillsoft-hosted operating model of the Integration Server, without a company-owned server installation. The desktop client remains the main planning tool.

The operating model is independent of the desktop edition. For example, the Enterprise edition can also be used file-based, and a Light version can generally be connected to the Integration Server.

Who is Rillsoft Project suitable for?

Rillsoft Project is suitable for project-oriented mid-sized industrial companies, engineering offices, technical service providers, IT service providers, manufacturing teams and PMO organizations.

The software is especially relevant when several projects run in parallel, use the same specialists or machines, and dates need to be planned on the basis of real capacity instead of estimates.

Frequently asked questions(FAQ)

Rillsoft Project is a specialized solution for multi-project resource planning and capacity planning in mid-sized industrial companies. The software supports project planning, scheduling, resource planning, capacity planning, multi-project planning and project controlling.

Unlike general project management tools, Rillsoft focuses on the question: Which projects are realistically feasible with the available employees, qualifications and machine capacities? Named employees are assigned shortly before execution, based on availability and qualification.

Task management is enough as long as one dedicated team works on one isolated project. Resource planning becomes necessary when three conditions come together:

  • several projects run at the same time,

  • they use the same specialists or machines,

  • dates need to be reliable, not only displayed.

In this situation, boards, Kanban views or simple Gantt charts are not enough because they show conflicts but do not resolve them. Real resource planning calculates which activities create overload, checks qualifications, evaluates buffer times and treats employees and machines with the same planning logic.

Rillsoft Project is the better fit when the central question is not ‘Who does which task?’ but ‘Are enough qualified resources available to complete all active projects realistically?’

Specific reasons for switching by competitor can be found in the comparison pages at https://www.rillsoft.com/comparisons/ - including Microsoft Project, Microsoft Planner, GanttPRO, Smartsheet, Asana, ClickUp, monday.com, Wrike, Primavera P6, Planisware, Sciforma and Meisterplan.

With the free trial version of Rillsoft Project, project managers, project planners, resource managers and PMO teams can validate realistic planning with their own project and resource data. You can get to know the Light, Standard, Professional and Enterprise licenses.

The free use of the trial version is limited to 30 days. After the trial period expires, you can read existing projects, but you cannot create new projects or continue editing existing ones. Projects created during the trial period can be transferred to a purchased Rillsoft Project license.

The free offer includes Reader, Education, Trial and Free.

Some products, such as the Trial version, can be used free of charge for a limited period. Other products are permanently free, but may be limited in functionality or bound to specific conditions.

With the Reader version, saved projects can be displayed in all views except capacity leveling. Information can be read, but not changed or edited.

The Free version provides limited functionality in the scheduling area and is available for private, non-commercial use.

The Education version is usually offered permanently free of charge to educational institutions for learning purposes or non-commercial use.

Yes. Rillsoft Project supports import and export interfaces to other software products, including MS Project via XML and MS Excel via CSV.

On our YouTube channel you will find:

Import from MS Project video https://www.youtube.com/watch?v=VKRldey5LWI

Import from MS Excel https://www.youtube.com/watch?v=Guob2OnoxU8

Rillsoft Project is offered as a purchased version with a one-time license price. Rillsoft Cloud, by contrast, is a subscription-based operating model with annual costs.

Fixed-price licenses are listed at https://www.rillsoft.com/price/.

When purchasing a Rillsoft Project version, for example Rillsoft Project 9, updates within this major version can be downloaded and installed free of charge. Updates to a later major version may be subject to a fee.

The functionality of different license types such as Standard, Professional, single-user or floating licenses can be found under Solutions > Filebase.

Rillsoft Cloud as a subscription is presented at https://www.rillsoft.cloud/en/.

Rillsoft Project is updated regularly to fix reported issues and close known security vulnerabilities. We recommend using the latest version whenever possible and installing all available updates.

When purchasing licenses, a software service agreement can be concluded on request. Maintenance costs amount to 15% of the license costs based on the list price.

During its term, the software service agreement includes:

  • all feature updates

  • all program corrections

  • hotline support by phone, remote access and email

Remote support is performed with dedicated support tools.

Yes. Rillsoft Cloud is the Rillsoft-hosted operating model of the Rillsoft Integration Server. The Rillsoft Project desktop client remains the central tool for complex planning, analysis and optimization.

Rillsoft Cloud enables central data storage, collaboration and access via the internet. The software can be tested during a 30-day free trial period.

The functions of the Rillsoft Integration Server and Rillsoft Cloud are presented here: Rillsoft Integration Server/Rillsoft Cloud function overview

More information about Rillsoft Cloud is available at https://www.rillsoft.cloud/en/.