Medium-sized companies

Database-based capacity and production planning for medium-sized companies

The use of the planning tool is intended to help make order processing transparent for all areas of the company. Increases in transparency are intended to optimize throughput times and improve adherence to deadlines.

A central and professional management of projects based on a database
Capacity and resource planning is to be cross-project
Be Internet-capable. Users from different locations can plan and exchange information via the project portfolio management software.
Project applications should be combined with ongoing projects to form flexible portfolios
Be multi-user capable and allow simultaneous access to the resource pool and portfolio
The administrator should be able to define what which employee is allowed to see or edit.
Offer a link to Outlook, so that each employee can have their appointments entered in Outlook at the same time.
Vacation planning with approval workflow
Feedback and time recording

Resources management

Management of employees and their saved data. In addition to the basic personal data this includes contact data, skill level and assignment to managers and team
Access restrictions by editing for your own team, extensive read access
A few employees should be able to edit, but everyone should have a read access

Flexible project planning

Gantt chart/network diagram representation, project structuring
Single steps should be described
Customizable templates for project size and complexity
Automatic scheduling (dependencies and interactions between the resources in the multiproject), the software should point out time and resource conflicts in the project plan
The projects can be assigned to an organizational hierarchy and hierarchy in the project portfolio
Multi-project management – several projects are created for several departments
Editing should be recorded by the system
Common standard export interfaces, data exchange/interfaces MS-Project, Excel, Outlook, CSV, XML

Capacity alignment

Capacity planning is generated from the total planning
Dynamic evaluation based on various criteria, e.g. by period, projects, employees
Overview of available employees, cross-team as well

Management resource planning

Cross-team planning
Filtering by resources and projects
Which employee is involved in what projects
Resource overload warning
Assignment and withdrawal of employees from activities in the on-going project

Time Tracking & employee timesheet

The working time recording is visible for each employee and affects upcoming tasks
Employees may affect only tasks where they are scheduled. The project manager should approve the hours counted for a project
Trends, developments and specific aspects of the project (e.g. actual status) can be evaluated clearly
The payment plan is saved separately and compared to the resource planning

Export to Outlook

Project tasks of each employee can be transferred as appointments to the Outlook Calendar.

Automatic notification of employees

The e-mail notifications are triggered by different project events, e.g. in case of short-term changes in the project, the notification system creates an e-mail message and sends it to the employees who have been scheduled to take part in the assigned tasks. Or, for example, if the scheduled employee failed to report his progress in time, an e-mail will be sent him as a reminder.